The Foundation Jobs & Internships
Jobs & Internships
Throughout the year, the Foundation provides several internship opportunities working on specific projects within the different departments and programs.
Any internship openings, jobs or other opportunities will be posted below. Résumés may be submitted for consideration and will be kept on file.
New York, NY
The Collections Manager is responsible for managing the Foundation's artwork collection. He/she oversees storage, documentation, conservation, and appraisal of all objects in the collection, as well as coordinating access to the collection for scholars and curators and overseeing all aspects of loans and consignments (domestic and international). The Collections Manager creates and implements policies and procedures to ensure proper care and stewardship of the collection (which includes paintings, works on paper, prints, and a variety of other mediums). In addition, the Collections Manager is responsible for day-to-day registrar responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Collections Manager is responsible for the following:
- Inventory Management: Maintain accurate and up-to-date visual and written documentation of each artwork in the Foundation’s collections management database and its hard-copy object files. Maintain accurate and current inventory of the collection and all object locations. Participate in annual audit and facilitate periodic spot checks.
- Storage: Monitor art storage and exhibition spaces for temperature/humidity, environmental hazards, safety, cleanliness, and ongoing maintenance concerns. Ensure that objects are housed in accordance with professional standards, consulting with a conservator when needed. Participate in planning for long-term care and storage of collection, overseeing any potential relocation to new storage facility.
- Conservation: Monitor the condition of each object in the collection and arrange conservation treatment when necessary. Maintain conservation reports and monitor conservation treatments, prioritizing treatments as needed. Work with conservators to create individualized exhibition guidelines for each object in the collection. Maintain written and visual condition reports for objects prior to loan or consignment, and upon return.
- Handling and Transportation: Arrange for the safe handling, crating, transportation, framing, and installation of objects from the collection. Coordinate all transit arrangements, including courier transit, ground transit, hotel accommodations, and per diem. Occasionally act as domestic and international courier for artworks on loan or consignment. Schedule and oversee artwork viewings for scholars and curators.
- Appraisals and Insurance: In concert with the Foundation’s CEO and Legacy Committee, ensure that the collection is properly valued. Coordinate insurance valuations when needed and update recorded values accordingly, keeping the Foundation’s insurance broker apprised of changes. Work with insurance broker to ensure that the collection is properly protected, reviewing and approving policy coverage as needed. Review potential borrowers’ and consignees’ facility reports and insurance policies to confirm their full compliance with Foundation standards as defined by the Foundation’s attorneys and insurance agent, negotiating terms as needed.
- Loans and Consignments: Facilitate and process loans and consignments, negotiating terms as needed. Review facility reports and schedules provided by potential borrowers/consignees and engage the Foundation's attorneys and insurance agent in preparation of loan/consignment agreements. Enlist and schedule the services of art handlers, framers, crate fabricators, and shippers as needed. Ensure that contracts are adhered to at all times, including monitoring climate readings. Maintain accurate exhibition and loan files, containing all legal agreements, checklists, floor plans, exhibition budgets, and relevant correspondence.
- Sales: Work with the Foundation’s CEO to monitor the sale of artworks from the collection through the Foundation’s sales agent(s). Ensure that sales are properly approved and necessary paperwork is received. Maintain records of invoices and payment advisements, and enter sales information in database.
- Budget Oversight: Work with the Senior Director of Finance to maintain an annual budget accommodating all costs related to collection care and exhibition expenses.
QUALIFICATIONS, KNOWLEDGE, AND SKILLS REQUIRED:
- Bachelor’s degree in Art History, Fine Arts, or Museum Studies, or equivalent work experience. Master’s degree preferred
- Minimum five years practical experience in museum or private collection registration and collections management, with a thorough knowledge of best practices in object storage, conservation, insurance, handling, and documentation, including condition reports
- Experience overseeing national and international art transport, and strong working knowledge of best practices in art handling, packing and shipping
- Experience creating and implementing policies related to collection care and stewardship
- Extensive experience with collections management software, preferably FileMaker Pro
- Prior experience rehousing or moving a collection is particularly valued
- Detail-oriented and organized, with ability to manage multiple long-term projects simultaneously
- High level of personal and professional integrity and trustworthiness with a strong work ethic
- Ability to communicate clearly and with professionalism within the Foundation’s team and externally
- Working knowledge of Microsoft Office and Adobe Creative Suite
- Commitment to the Joan Mitchell Foundation’s mission, vision, purpose, and core values
- Ability to work both independently and as part of a collaborative team
ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)
- While largely sedentary, this position requires the ability to sit, stand, lift up to 20 lbs, speak, and hear, sometimes for extended periods of time.
- Requires the ability to use a computer and office equipment traditionally found in office settings
- Requires the ability to travel regionally and periodically nationally and/or internationally, on behalf of the Foundation.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The Joan Mitchell Foundation offers an exceptional benefits plan that includes generous paid time off, medical and dental/vision, life/disability coverage, FSA, a 401k match program and the opportunity to chart your own professional course.
Tell us about you and why you’d like to be a part of our team. Send your cover letter, resume and salary requirements to firstname.lastname@example.org with the subject line, “Collections Manager.”
Joan Mitchell Center
New Orleans, LA
Established in 1993, The Joan Mitchell Foundation increases recognition of the work and life of pioneering abstract painter Joan Mitchell. Grounded in Mitchell’s desire to support the aspirations of visual artists, the Foundation engages individual artists through grantmaking, programming, and collaborations. We work to amplify the essential contributions artists make to the culturally diverse world in which we live.
The Joan Mitchell Foundation is currently seeking an Office Administrator for their Joan Mitchell Center in New Orleans. Reporting to the Operations Manager, the Office Administrator is typically the first person that visitors or Artists in Residence encounter when working with the Center.
The ideal candidate has 5+ years hands-on office management experience, a demonstrated ability to help maintain the operations of an office and the demonstrated ability to work with a wide range of people from visitors, artists to internal staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide general reception duties, including (but not limited to) answering office phone lines, meeting and greeting visitors, distributing mail, maintain general calendars, Artists In Residence participants, and guests
- •Participate in the orientation of guests coming to stay at the Joan Mitchell Center
- Purchase and oversee regular upkeep of office supplies, equipment, software and furniture
- Work in collaboration with the Operations Manager and tech support to provide on-site tech support to staff including coordinating trainings, purchasing supplies, equipment, software and furniture
- •Support the Operations Manager in maintaining and updating the Joan Mitchell Center Operations Manual and Emergency Action Plan
- Update and maintain files stored on the Foundation server, Google Drive, Constant Contact, and contacts database
- Oversee the coordination and preparation of meetings and events, including but not limited to preparing and distributing invitations, managing guest lists and RSVPs, preparing agendas and related materials, ordering catering, providing tech and AV support, and setting up and breaking down meeting spaces; as well as establishing event planning systems for efficiency
- Coordinate travel schedules and arrangements for staff, artists, and visitors as necessary
- Maintain Center’s general invoices and receipts and import for payment/documentation through the Foundation expense system
- Provide administrative support to the Center Director, Center’s artist residency, and public programs as needed
- Other duties as assigned
QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED
- College level degree and/or 2-5 years of work experience in an administrative capacity
- Proficiency with Windows and Mac based operating systems, Google Apps, and competency with media (AV).
- Strong Microsoft Office skills preferred, as well as basic–intermediate computer software knowledge (Mac and PC).
- Ability to work closely with IT Professionals, and convey technical information or process in layman’s terms
- Driver’s license with an excellent driving record, and willingness to operate the company minivan to run errands or transport staff/guests, as needed
- Excellent organizational skills
- Capacity to execute tasks with accuracy, consistency, efficiency, and attention to detail
- Pleasant demeanor, a sense of humor, and professional work style
- Ability to work independently and as part of a team
- Ability to organize, prioritize workload, and handle multiple tasks under pressure
- Honesty, integrity, and confidentiality
HOW TO APPLY:
To apply, please submit your resume, cover letter and salary requirements to email@example.com with the Subject Line: JMC – Office Administrator